Moving company invoice template (free, fill in and download as PDF)
Local moves are usually billed by crew hours plus a travel fee; long-distance moves by weight or volume. Packing, materials and heavy items are extra lines.
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Line items on this moving invoice template
- Moving crew (hours)qty 4
- Truck and travel feeqty 1
- Packing service (hours)qty 2
- Boxes and packing materialsqty 1
- Heavy item handling (piano, safe)qty 1
- Stairs or long carry feeqty 1
- Furniture disassembly and reassemblyqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Due on receipt. Suggested note: “Valuation coverage as selected on the moving agreement. Thank you for moving with us.”
Tips for movers
- Write the crew size next to the hours (for example "3-person crew") so the hourly rate makes sense.
- Note start and finish times in the notes for hourly moves.
- Heavy items and long carries are classic disputes; agree them in the quote and show them as their own lines.
FAQ
How do moving companies write an invoice?
Crew hours with crew size, truck or travel fee, packing labour and materials, and any special-item fees, then the total.
Should packing materials be billed separately?
Usually yes, since the amount used varies a lot between moves.
Can I take payment on the day?
Yes. Set the terms to due on receipt and add your own card payment link with the Pay online button.
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