Photography invoice template (free, fill in and download as PDF)
Photographers bill a session or day fee, editing, image licensing and prints or albums, often with a booking retainer deducted on the final invoice.
Open this photography invoice in BillsprigAbout Billsprig
Line items on this photography invoice template
- Session fee (hours)qty 2
- Travelqty 1
- Editing and retouching (images)qty 40
- Usage licence: web and social, 1 yearqty 1
- Prints and albumsqty 1
- Second photographer (hours)qty 2
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Net 14. Suggested note: “Images are delivered by online gallery. Copyright stays with the photographer; usage is licensed as stated above.”
Tips for photographers
- Spell out the usage licence (where, how long) on the invoice for commercial clients.
- Deduct the retainer clearly so the client sees the balance due.
- Billsprig supports 22 currencies, handy for destination shoots.
FAQ
How do photographers itemise an invoice?
Session or day fee, travel, editing, licensing and products such as prints, minus any retainer paid.
How do I show a retainer on the final invoice?
Invoice the full amount, then use the invoice-level discount as a fixed amount equal to the retainer and say in the notes that it is the retainer already paid. The client sees the full price, the retainer and the balance due.
Should usage rights go on the invoice?
For commercial work, yes: state what use is licensed and for how long.
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