Web developer invoice template (free, fill in and download as PDF)
Web developers bill by milestone on projects, by the hour or day for ongoing work, and monthly for hosting, maintenance and support retainers.
Open this web development invoice in BillsprigAbout Billsprig
Line items on this web development invoice template
- Milestone 1: design approvedqty 1
- Development (hours)qty 20
- Content entry (pages)qty 8
- Hosting and maintenance (months)qty 1
- Domain registration (pass-through)qty 1
- Third-party plugin licence (pass-through)qty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Net 14. Suggested note: “Source files and admin access are handed over on final payment.”
Tips for web developers
- Invoice by milestone on bigger builds so cash comes in as the work does.
- Keep pass-through costs (domains, licences) separate from your fees.
- Monthly retainers: duplicate the last invoice each month.
FAQ
How do web developers bill clients?
Milestones for fixed-price projects, hourly or daily for open work, and monthly for maintenance or hosting.
Should I show hours on a fixed-price invoice?
Not required; describe the milestone delivered. For hourly work, show the hours in the quantity column.
How do I bill a monthly maintenance retainer?
One line per month ("Hosting and maintenance"), invoiced on the same date each month.
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