Tutoring invoice template (free, fill in and download as PDF)
Tutors bill per session or per hour, often monthly for regular students, with packages, exam prep and materials as separate lines.
Open this tutoring invoice in BillsprigAbout Billsprig
Line items on this tutoring invoice template
- Tutoring sessions (hours)qty 8
- Exam preparation sessionqty 2
- Practice materialsqty 1
- Online sessions (hours)qty 2
- Written progress reportqty 1
- Late cancellation feeqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Due on receipt. Suggested note: “Session dates this month are listed below. Thank you!”
Tips for tutors
- List the session dates in the notes for monthly invoices.
- Address the invoice to the parent or guardian paying, and name the student in the description.
- State your cancellation policy on the invoice.
FAQ
How do tutors invoice parents?
Usually monthly: number of sessions or hours times your rate, with the student's name and the session dates.
Should I charge for missed sessions?
If your policy says so and the family agreed. Show it as its own line so it is clear.
Can I offer a package price?
Yes: one line for the package (for example 10 sessions) at the package price.
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