Auto repair invoice template (free, fill in and download as PDF)
Auto repair invoices list parts with part numbers and labour hours (often book time for the job), plus diagnostics, shop supplies and disposal fees.
Open this auto repair invoice in BillsprigAbout Billsprig
Line items on this auto repair invoice template
- Diagnosticqty 1
- Labour (hours)qty 2.5
- Brake pads, front axleqty 1
- Brake rotors (each)qty 2
- Engine oil (quarts)qty 5
- Oil filterqty 1
- Shop suppliesqty 1
- Fluid and tyre disposal feeqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Due on receipt. Suggested note: “Vehicle: year, make, model, VIN and mileage in. Parts warranty as stated by the manufacturer.”
Tips for mechanics and auto repair shops
- Put the vehicle year, make, model, VIN and odometer reading on every invoice; you can check open recalls for the VIN on the CyberMax vehicle recall pages.
- List each part on its own line with the part number in the description.
- Some places have rules about written estimates and returning old parts for auto repair; check your local consumer rules.
FAQ
What should an auto repair invoice include?
The vehicle (year, make, model, VIN, mileage), each part with its number and price, labour hours, diagnostics, supplies and fees, tax and the total.
How do mechanics bill labour?
Usually labour hours times the shop rate, often using published book time for the job. Put the hours in the quantity column.
Can I check a customer's car for recalls?
Yes. The CyberMax vehicle recall pages list NHTSA recalls by make, model and year, so you can tell a customer about an open recall.
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