Painting invoice template (free, fill in and download as PDF)

Built for painters · opens in Billsprig, a free invoice generator that runs in your browser

Painters bill by the room, by the square foot of wall, or by labour hours, with paint and materials either included or listed. Prep work like patching and caulking is often its own line.

Open this painting invoice in BillsprigAbout Billsprig

Line items on this painting invoice template

• Interior walls, per roomqty 3
• Ceilings (square feet)qty 400
• Trim and doors (each)qty 6
• Surface prep: patching, sanding, caulkingqty 1
• Primer coatqty 1
• Paint (gallons)qty 6
• Masking, drop cloths and sundriesqty 1
• Exterior siding (square feet)qty 1200

The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.

Payment terms and invoice notes

Suggested terms: Net 7. Suggested note: “Leftover paint is labelled with the room and colour and left on site for touch-ups.”

Tips for painters

• Write the paint brand, colour name and finish in the notes; the client will need it for touch-ups years later.
• Prep is real work: show it as its own line so it is not seen as padding.
• Use the free paint calculator on this site to work out gallons before you price the job.

FAQ

How do painters itemise an invoice?

Common ways are per room, per square foot, or labour hours plus paint. Whatever you quoted, mirror it on the invoice so the client can match the two.

Should paint be a separate line on the invoice?

Listing paint by the gallon is transparent and lets the client see the quality of paint used. Some painters include it in the room price instead; either works if it matches your quote.

How much paint do I need for a room?

It depends on wall area, coats and the coverage on the can. The CyberMax paint calculator works it out from room size, doors, windows and coats, and shows the formula.

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