Personal trainer invoice template (free, fill in and download as PDF)
Personal trainers bill per session, in session packages, or as a monthly membership, plus programme design and online coaching.
Open this personal training invoice in BillsprigAbout Billsprig
Line items on this personal training invoice template
- Personal training sessionsqty 8
- Session package (10 sessions)qty 1
- Custom programme designqty 1
- Online coaching (months)qty 1
- Initial fitness assessmentqty 1
- Nutrition planqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Due on receipt. Suggested note: “Packages are valid for the period agreed. 24 hours' notice is required to reschedule a session.”
Tips for personal trainers
- Sell packages and show the package as one line; list remaining sessions in the notes.
- Monthly online coaching: one line per month.
- Add a Pay online link so clients pay from their phone after a session.
FAQ
How do personal trainers invoice clients?
Per session, as a package, or monthly, with programme design or coaching on separate lines.
Should I invoice before or after sessions?
Packages are usually paid upfront; pay-as-you-go sessions are often invoiced weekly or monthly.
Can clients pay by card?
Yes, add your own Stripe or PayPal payment link to the invoice's Pay online button.
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