Plumbing invoice template (free, fill in and download as PDF)
Most plumbing jobs are billed as a call-out or trip fee, labour by the hour (or a flat price for a known job such as a water heater swap) and parts at your price. Emergency and after-hours rates are usually a separate line so the client sees why the total is higher.
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Line items on this plumbing invoice template
- Call-out / trip feeqty 1
- Labour (hours)qty 2
- Emergency / after-hours surchargeqty 1
- Parts: valves, fittings, supply linesqty 1
- Water heater, supplied and fittedqty 1
- Drain clearing (per drain)qty 1
- Camera inspection of sewer lineqty 1
- Permit and inspection fee (pass-through)qty 1
- Haul away and disposal of old fixturesqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Due on receipt. Suggested note: “Parts carry the manufacturer's warranty. Labour is guaranteed for the period agreed on the job sheet. Thank you for your business.”
Tips for plumbers
- Put the job address on the invoice when it differs from the billing address; landlords and property managers need it to match the work order.
- List the water heater or fixture make and model number, which makes a later warranty claim much easier for you and the client.
- Show permit fees as a separate pass-through line so they are not mistaken for your markup.
FAQ
Should a plumber charge a call-out fee on the invoice?
If you charge one, show it as its own line (for example "Call-out / trip fee") so the client sees it was agreed and is not hidden inside labour. Many plumbers waive or credit it when the client goes ahead with the repair; say so in the notes if you do.
How do I bill emergency plumbing work?
Keep the normal labour line and add a separate "Emergency / after-hours surcharge" line. The client can see the base work and the extra for the call-out time, which cuts down on disputes.
Do I list parts separately from labour?
Yes. Separate parts and labour lines make the invoice easier to check, and in places where parts and labour are taxed differently Billsprig lets you set a tax rate per line.
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