Landscaping invoice template (free, fill in and download as PDF)
Landscaping is billed per project (design, planting, hardscape) or per visit for maintenance, with plants, mulch and stone charged by unit or by the cubic yard.
Open this landscaping invoice in BillsprigAbout Billsprig
Line items on this landscaping invoice template
- Site visit and design consultationqty 1
- Labour (crew hours)qty 8
- Mulch, delivered and spread (cubic yards)qty 4
- Shrubs and perennials (each)qty 12
- Sod (square feet)qty 500
- Paver patio (square feet)qty 120
- Hedge trimmingqty 1
- Green waste removalqty 1
The template opens with these lines and sample quantities. Prices are left empty on purpose: type your own rates, delete what you don't need, then add your business, your client and the job date. Billsprig adds tax per line, discounts and the total, and makes a real PDF.
Payment terms and invoice notes
Suggested terms: Net 14. Suggested note: “Plants carry a one-season replacement guarantee when watered as instructed. Thank you!”
Tips for landscapers
- Bill bulk materials by the unit you buy them in (cubic yards of mulch, square feet of sod) so quantities match your supplier invoices.
- Crew hours read better than per-person hours: one line for the crew's time on site.
- Spell out the plant guarantee in the notes so a dead shrub in August is not a surprise for either side.
FAQ
How do I invoice a landscaping project?
Break it into design, labour, materials (by unit) and disposal. Clients compare landscaping quotes line by line, so a clear breakdown helps you win and get paid.
Should I charge a deposit for landscaping jobs?
Many landscapers take a deposit to cover plants and materials before the job starts. Make a quote in Billsprig first, then turn it into an invoice and note the deposit already paid.
How do I bill mulch and soil?
By the cubic yard (or cubic metre), delivered and spread, as one line with the quantity. That matches how suppliers sell it.
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