Landlord checklist for renting out a house
Short answer
Before renting: check local rental rules, safety items (smoke and carbon monoxide alarms) and insurance. At move-in: a signed lease, a room-by-room condition checklist signed by both sides, dated photos, and a receipt for the deposit. During the tenancy: a receipt for every rent payment and written notice before entering. At move-out: the same checklist and photos, then return the deposit with an itemised list of any deductions by your state's deadline.
- Room by room, note walls, floors, windows, appliances and fixtures as Good, Fair or Damaged, with photos.
- Both landlord and tenant sign and date the checklist; each keeps a copy.
- Give a receipt for every payment (date, amount, period covered, how paid).
- At move-out, compare with the move-in checklist; normal wear and tear usually can't be deducted.
Good to know
Deposit limits, deadlines for returning deposits and notice periods for entry are set by state and city law and vary widely. This is general information, not legal advice.
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What can a landlord check during an inspection?
Generally the condition of the property and needed repairs, with the notice your local law requires; not the tenant's belongings.
Do I need a receipt if rent is paid by bank transfer?
Many landlords give one anyway; some states require receipts for cash.
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