Bakery invoice template for wholesale accounts and custom cake orders
A bakery bills two very different customers: cafés that take a standing weekly order on account, and one-off custom cake orders paid mostly up front. The wholesale invoice below opens in Billsprig with a week's delivery filled in.
What matters for bakeries
Wholesale: one invoice per delivery week
List each product with the quantity delivered over the week (by the dozen or each), on terms like Net 14. Matching the café's own delivery notes avoids disputes.
Custom orders: deposit first
Ask for a deposit to start a custom cake, invoiced on its own, and the balance before pickup. Put the pickup date and allergy notes in the invoice notes.
Credits for returns or shorts
If a delivery was short, write a separate line with the shortfall and quantity, or reduce the quantity, and say so in the notes.
Worked example
Example rates for illustration. The template opens with these lines and quantities but empty rates, so you type your own prices.
| Description | Qty | Rate | Sales tax | Amount |
|---|---|---|---|---|
| Butter croissants (dozen) | 10 | $21.00 | $210.00 | |
| Pain au chocolat (dozen) | 6 | $24.00 | $144.00 | |
| Sourdough loaves (each) | 30 | $5.50 | $165.00 | |
| Morning buns (dozen) | 4 | $26.00 | $104.00 | |
| Delivery, 5 drops | 5 | $8.00 | $40.00 |
Notes on the invoice: Deliveries Mon–Fri, 5–11 October. Please report shortages within 24 hours of delivery.
How to set it up in Billsprig
- Open the template: the lines, quantities, terms and notes above are filled in, rates are empty.
- Type your prices, add your business details and the client.
- Set the tax label and rate per line, and the currency.
- Download the PDF or print it; add a Pay online link if you take card payments.
FAQ
Do I charge sales tax to a café?
Sales of food for resale are usually exempt with a resale certificate, but rules vary by state; set the tax % per line to match what applies.
Can I invoice in dozens?
Yes. Put "(dozen)" in the description and the number of dozens in the quantity.
How do I bill a custom cake?
Send a deposit invoice when the order is booked and a balance invoice before pickup, both with the order details in the notes.