When I Work alternatives
When I Work pricing (for reference)
| Published paid plans | Free | Source, checked |
|---|---|---|
| from $2.50 per user a month | none listed | www.capterra.com, 2026-10-02 |
Alternatives to When I Work
What buyers compare on: Staff on the schedule (free up to 8) and saved weeks (free 1); rivals charge per user or per location per month.
| Option | Published paid plans | Free | Source, checked |
|---|---|---|---|
| Rotasprig (CyberMax) | Rotasprig Pro Monthly: unlimited staff schedules, labour cost report, payroll CSV: $6/month Rotasprig Pro Lifetime: unlimited staff schedules, pay once: $49 once | Free up to 8 staff + 1 saved week | CyberMax store, live |
| Homebase | Basic free (up to 10 employees); Essentials $30, Plus $70, All-in-One $120 per location a month | Basic plan, up to 10 employees | joinhomebase.com, 2026-10-02 |
Get Rotasprig Pro Monthly: unlimited staff schedules, labour cost report, payroll CSV: $6/monthBuild this week's schedule freeAll plans
How to choose
- Price the unit you actually use (Staff on the schedule (free up to 8) and saved weeks (free 1); rivals charge per user or per location per month), not the headline plan.
- Check what the free tier allows before paying: several options above list one.
- Test on your own data; switch costs are usually the data format and integrations, not the price.
Head to head: Rotasprig vs When I Work
Cite this page: CyberMax, "When I Work alternatives: 2 options with published prices (2026-10-02)", https://cybermaxtools.com/alternatives/when-i-work/ (prices checked 2026-10-02). Each rival price is quoted from the source linked next to it, on the date shown.
When I Work and the other names here are trademarks of their owners, used only to compare published prices.